What is Email Client and How does it work?

Email client is a local computer program that is used to send/receive emails over the internet. It is used to download or sync the emails that are lying on the mail servers provided by your hosting providers.

Email clients allow you to send, receive, compose, and manage emails. There are some popular email clients available like Outlook, Thunderbird, etc.

If you are OK with using webmail then you don’t need an email client but in that case, your emails will use the space of your hosting provider mail service and you may need to purchase additional disk space that will cost you additionally. Furthermore, it is difficult to manage your emails on webmail instead of email clients as in email clients you can configure it directly to your desktop or mobile.

As you have got an idea about what an email client is. Let’s take a look at how it works.

How does Email client work?

An email client uses a number of protocols to send and receive the email. Also, those mail can be stored on the local system or in an email folder that is synchronized with the server. It uses Post Office Protocol (POP), Internet Messages Access Protocol (IMAP) to receive the emails, and Simple Mail Transfer Protocol (SMTP) to send emails. You just need to enter your email address username, password, and incoming/outgoing server name, and required protocol.

Once the Account gets configured, you can start sending and receiving emails. Make sure that every email client has their different protocols to send and receive emails and it allows you to attach media files, dox, excel file, pdf, apply signature, etc.

→ Looking to configure an email client? Please refer to various email client settings for more details.

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